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Tenants Invoice Payment.

This functionality enables you to enter the details of rent payments by tenants for invoices earlier on issued.

Note that you will not be able to post any transactions to the GL unless the date for the start of the financial year has been set. System/Configuration/Accounting/Accounts Settings.

How to record invoice payments made by tenants

To record invoice payments made by tenants you go to Accounting/Purchases and Sales/Tenants Invoices payments and a screen like the one below shows up:

• Note that before you can use the tenant module, you should have registered the tenants under menu Clients/Individual Clients/Tenant

• Search tenant invoices: Click on this button to select the tenant whose rent payment you are to capture.
• Currency: The transaction currency of the GL account will appear here automatically.
• Transaction type: Select the transaction type here e.g "Cash"
• Received from: Click on the to select the tenant the rent is being received from. Also when the tenant is selected from the "Select the tenant" window that person will still appear in his field
• Name: Once the tenant is selected from the from the "Select the tenant" or The "received from" windows, the name will populate here automatically.
• Issued on: Enter here the date that the rent payment is received e.g "02/03/2017"
• Due date: Enter here the due date e.g "02/03/2017". This is the date by which the rent payment should be ready for collection.
• Invoice details: The invoice details entered under Accounting/Purchases and Sales/Issue Tenants Invoices will appear here.
• Transaction number: The transaction number will automatically appear here.
• Transaction date: Enter here the date of transaction e.g "02/03/2017"
• Cheque number: The cheque number of the invoice issued will appear here if the rent payment was made by cheque.
• Voucher: The invoice details entered under Enter here the voucher number e.g 321
• Invoice amount: The invoice amount will automatically appear here e.g "826,000". This invoice should have been issued under menu Accounting/Purchases and Sales/Issue Tenants Invoices which payments will automatically be posted to your General Ledger. 
• Amount paid: This is the amount that has so far been paid against the invoice amount. In the case above nothing has been paid yet other than the "726,000" that has been received. Which will be reflected as below the next time this invoice is retrieved.

• Balance: This balance amount also populates automatically. It is the amount remaining following the earlier transaction when the invoice amount was not paid in full. (826,000 -726,000)=100,000
• Total amount: Enter here the actual amount received against the invoice amount e.g "100,000"
• Print: Choose this option if you want to print the invoice

Click on the Save button to save the details and also to display the rent invoice as seen below:

Related Topics

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